• JOB INFORMATION 

• JOB PURPOSE 

• MAIN RESPONSIBILITIES OF THE JOB 

Operational Responsibilities

1. Participate in the documentation of the human resource policy guidelines & ensures staff compliance to policy document.
2. Pension Scheme Administration – withdrawals, joiners
3. Cross-functional co-ordination of all staff issues in the various business departments for effective employee satisfaction.
4. Coordinate the induction of all new staff into the business to facilitate quick adjustment into the roles.
5. Organise and facilitate the company’s activities e.g. What’s Up Sessions, Member Education Sessions
6.   Provide support in HR communication to ensure the staff are well informed
7. Coordinate leave management to ensure leave balances are managed within the acceptable number, and to enhance work life balance
8. Prepare contracts for new staff and ensure that the signing is timely and done in line with the Kenya vehicle Manufacturers HR policies and procedures, to ensure compliance with the employment regulations
9. Coordinate staff recruitment, scheduling interviews, preparing recruitment forms and offer letters
10. Prepare KVM Payroll inputs and advise Payroll of any adjustments upon review.
11. Records Management –Maintain all employee personal records and files to ensure employee information is complete, updated and safely kept at all times
12. Staff Attendance Management –Administration of attendance system, lateness, absenteeism and sick offs
13. Administration of staff insurance covers – applications and withdrawals, medical reimbursements, Group Life and Group Personal Accident and WIBA Covers
14. Coordination of staff performance appraisal
15. Compiling information for HR monthly Reports
16. Coordination of training programs and maintaining training records
17. Internal & External Correspondence to HR Customers
18. Provide support to employees where required
19. Prepare and submit applications for NITA reimbursements for approved training programs
20. Facilitate the exit process for all exiting staff to enhance efficiency and effectiveness in the process in support of employee experience
21. Coordinate attachment program
22. Coordinate CFAO Education First Program
23. Support Kaizen initiatives in the HR Department to enhance efficiency and effectiveness in operations
24. Any other duties as may be assigned from time to time by management

• KNOWLEDGE,  SKILLS AND EXPERIENCE

1. Bachelor’s degree in human resources or business related field from a reputable institution
2. Higher National Diploma in Human Resource Management

• WORKING RELATIONSHIPS

1. All Departments

1. Recruitment Agencies
2. Insurance Companies
3. Suppliers
4. Job applicants
5. Employee/Employer Associations

• COMPETENCIES

1. HRIS
2. Labour laws
3. Budgeting knowledge
4. Automotive industry awareness
5. Performance management
6. Confidentiality management in the employment relationship

Functional

1. Report writing
2. Presentation skills

Behavioral 

1. Business acumen– knows how business works; knowledgeable in current and possible future policies, practices, trends, technology and information affecting the business; knows the competition; is aware of how strategies and tactics work in the market place
2. Strategic agility – Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can create competitive and breakthrough strategies and plans; can articulately paint credible pictures and visions of possibilities and likelihoods
3. Perspective – Looks toward the broadest possible view of an issue/challenge; has broad-ranging personal and business interests and pursuits; can easily pose future scenarios; can discuss multiple aspects and impacts of issues and project them into the future
4. Technical learning – Is good at learning new industry, company, product or technical knowledge
5. Quality decisions – Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of your solutions turn out to be correct and accurate when judged over time
6. Problem solving – Uses rigorous logic and methods to solve difficult problems with effective solutions; is excellent at honest feedback; looks beyond the obvious and doesn’t stop at the first answers; probes all fruitful sources for answers
7. Interpersonal skills – Is self-aware, and has ability to relate with people across all levels of seniority as appropriate, to ensure achievement of personal targets
8. Organisational positioning skills –  Understanding of organisation structure both formal and informal, is sensitive to how people and organisations function; anticipates where the landmines are and plans his/her approach accordingly; views politics as a necessary part of organisational life and works to adjust to that reality.
9. Energy and drive – Has speed and agility:  taking quick and timely action; seizes more opportunities than others, pursues everything with energy, drive and a need to finish; seldom gives up before finishing especially in the face of resistance or setbacks
10. Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain